Kino South Sports Bridge Installation (yes, that’s right!) … read the memo dated Sept. 25, 2017 re: Kino South Sports Complex-Alternatives to Accelerate Project. Despite voters saying “NO” in the 2015 Bond Election, the “County” decided to move forward with this portion of the project on July 10, 2017. Increase in Master Agreement for $1.5 mil … read the fine print on page 3 of the memo …. $1,500,000
Once again, Huckelberry found a creative method for funding a project voters rejected in the failed bond election in 2016. The memo dated September 25, 2017 to Deputy County Administrator Carmine DeBonis reads in part:
County Administration desires to accelerate the Kino South Sports Complex to begin construction In late spring of 2018. Due to this extremely tight time-frame the Project Management Office (PMO) and Procurement Department have met to discuss alternative options in an attempt meet this accelerated schedule.
Background
The PMO office was notified of the County’s desire to move this project forward In July 10, 2017. Internal stake holder meetings were held through August 11, 2017 and the project charter was approved on August 28, 2017. Following procurement code, the project’s call for professional services was published on September 8, 11, 12, and 13, 2017. The pre-submittal meeting was held on September 18, 2017.
Responses are due October 3, 2017. The contract wlll go to the BOS In December for award, with a design start shortly thereafter.
In order to expedite the construction schedule and ensure that the project scope stays within the allotted budget, the PMO is suggesting that a Construction Manager at Risk (CMAR) delivery method be used for this project. Below are pros and cons with this approach.
Pros:
● CMAR Contractor and its subcontractors are selected based on qualifications and experience.”
● CMAR’s Input In the project design increases the effectiveness and constructability of the design and reduces risk of change orders due to design errors or omissions.
● Important design decisions affecting both the types of materials specified and the means of construction are made with full consideration of the construction perspective.
● Value engineering provided by the CMAR during the design phase
● Budget controlled by modifying the scope of the project during the design phase to provide an accurate guaranteed maximum price (GMP) for construction.
● Ability negotiate multiple GMP packages to ensure schedules are met (for example, develop a GMP package for the fields so they are operational for tournaments In October 2020).
● A collaborative approach to design and construction provides maximum flexibility. This approach is well suited to projects subject to change up to the point of agreement on cost of construction.
● Utilizing the CIVIAR delivery method reduces the overall ·project schedule by approximately 4 months
Cons:
● Removes the traditionally utilized low-bid method
● Once in construction, owner requested design changes can be potentially more costly to remedy
● Potentially reduces the pool of available local contractors that do not perform CMAR services
Utilizing the CMAR approach will provide an overall benefit to this project and allow construction to begin before the entire design package is completed; however design will still need time to be completed to a level necessary for a GMP site package to be negotiated. The earliest an anticipated site GMP package would be submitted Is in early summer 2018. The remainder of the design and additional GMP(s) would follow with overall project completion in late 2019. Use of the design/bid/build delivery option would push back construction start to early spring of 2019, with completion in spring of 2020, as in the current charter.
To meet a construction deadline of late spring 2018, a Job Order Contractor (JOC) is recommended utilizing the Parks or Paving JOC Master Agreement for a design-build of a specific portion of the project, such as the pre-cast bridge over the Julian Wash. However, this would require an amendment to the Master Agreement, approved by the Board of Supervisors to Increase the contracting capacity In advance of its April expiration date.
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